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Destruction After Digitization (DAD) Approved Applications
Below are the Destruction After Digitization (DAD) applications that have been approved by the Records Management Program and are in compliance with WAC 434-663. For more information on the application process, including the blank application, please visit our Resources page.
If changes to the records retention schedules have occurred between the digitizing of the record and their planned destruction, and those changes have altered the minimum retention period or the archival designation of the imaged records, agencies must follow the current approved records retention schedule. Agencies should follow defensible disposition practices for the destruction of imaged records. This includes following a regular and systematic schedule for destruction processes and documenting the destruction of both the paper and scanned records.
Countywide DAD Approval
Destruction After Digitization Preapproved Records "Blanket DAD"
All record categories on this form are pre-approved for any county agency to use as long as they meet the minimum requirements listed on the document.
These requirements include, but are not limited to:
- scanning to at least 300 DPI
- following a quality control process, including reviewing at least every tenth scanned image
- storing electronic versions in Content Manager
Agency-Specific DAD Approvals
| Office | Date Approved | Details |
|---|---|---|
| Administrative Office (Boundary Review Board) | 1/25/2022 | 22-DAD-001 HR records |
| Office | Date Approved | Details |
|---|---|---|
| DCHS-BHRD Behavioral Health and Recovery Division |
2/14/2019 | 19DAD-001 |
| Office | Date Approved | Details |
|---|---|---|
| DJA-DDC Drug Diversion Court |
12/23/2021 | 21DAD-006 Supersedes 16DAD-008 |
| Office | Date Approved | Details |
|---|---|---|
| DNRP-DIR-(DIR) Director's Office |
12/29/2020 | 20DAD-003 |
| DNRP-DIR-(DIR) Director's Office |
12/21/2020 | 20DAD-007 |
| DNRP-DIR-(HR) Human Resources |
3/5/2021 | 21DAD-002 |
| DNRP-PKS-(CIP) Parks Capital Project Management |
3/3/2022 | 22DAD-006 |
| DNRP-SWD Solid Waste Division |
11/9/2020 | 20DAD-004 |
| DNRP-WTD Wastewater Treatment Division |
11/9/2020 | 20DAD-005 WTD Approved Categories |
| DNRP-WTD-HR Human Resources |
1/19/2017 | 17DAD-001 |
| DNRP-WLRD Water and Land Resources Division |
1/5/2021 | 20DAD-006 WLRD Approved Categories |
| DNRP-SWD-Payroll Solid Waste Division Payroll Group |
5/26/2022 | 22DAD-010 |
| Office | Date Approved | Details |
|---|---|---|
| DPD-HR Human Resources |
4/1/2022 | 22DAD-007 |
| Office | Date Approved | Details |
|---|---|---|
| KCSC-HR Human Resources |
11/21/2022 | 22DAD-17 |
| Office | Date Approved | Details |
|---|---|---|
| KCSO-POD Patrol Operations Division KCSO-CID Criminal Investigations Division KCSO-SSD Records |
7/2/2024 | 24DAD-004 |
| Office | Date Approved | Details |
|---|---|---|
| Civil Division | 4/5/2022 | 22DAD-009 Human Resources records |