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Apr
27

Information for current nonprofits | Employee Giving Program

Welcome to the King County Employee Giving Program

Welcome to the KCEGP

Use this page to discover ways to engage, take various actions, and access crucial information for a seamless and enriching nonprofit experience. 

Application information

See renewal dates, application info, and more.

Portal information

log into the Portal, update your contact info, edit your organization, and more.

Annual application

Don’t forget to reapply! All currently participating organizations must reapply annually during the spring application cycle.

Engage with King County Employees

Annual Giving Drive 

There are several ways nonprofits can get involved during the King County Employee Giving Program's Annual Giving Drive in the fall.  

  • Speak at the worksite or virtually. 
  • Table at a nonprofit expo or participate in the virtual expo. 
  • Send materials to share.  

How?  

  • In August/September, prior to the Annual Giving Drive, we will send an email with worksite engagement details including how to get on the speakers’ bureau and register for a Nonprofit Expo. This email is the single most important communication for worksite engagement opportunities.  Slots for the in-person Expos fill fast.  

Other ways to increase your visibility 

  • Put it on your website – include workplace giving in your “ways to give” section. 
  • Get the word out - contact your existing donors and ask them to be your champions in the workplace.  
  • Make sure your contact info and speaking information is up to date – many of our Ambassadors rely on this list for data and contact information. 

Program costs

Per King County Code, nonprofits share in the costs of the program. The average cost to nonprofits is 10% of distributions. Costs include items such as staff, marketing, vetting, processing, training, distribution, and fundraising. Learn more

Update information

Address updates Please send an email to EmployeeGiving@kingcounty.gov with the information.
Contact information updates Update your information via the portal, or email EmployeeGiving@kingcounty.gov with the information.
Name changes

For any organization name changes, please send an updated King County W-9 and a letter or press release to the Employee Giving Program by email at EmployeeGiving@kingcounty.gov or by mail at:

King County Employee Giving Program
MS: KSC-HR-0803
201 S S Jackson St Suite 803
Seattle, WA 98104
Tax ID changes, mergers For these changes contact the EmployeeGiving@kingcounty.gov for further information.

Distribution Schedule

 Type

Schedule
 Payroll donations

Quarterly
Time donations First quarter following the Annual Giving Drive
Direct Paper checks Mailed out as we receive them
Credit cards and e-checks Quarterly

Donor reports

Reports are automatically emailed out to contacts on file. If you are a member of a federation, all reports go to the federation. Please check with them. 

Pledge Reports: 
These reports tell the nonprofit organization how much was pledged and raised during the most recent Annual Giving Drive. They are emailed out after the completion of the Annual Giving Drive during first quarter of the following fiscal year. For example, the 2023 Annual Giving Drive happened in October-December 2023, reports were then emailed first quarter 2024. 

Donor Reports: 
While Pledge Reports tell you what was pledged for the year, Donor Reports are what was "actually" donated. There can be differences for several reasons including employees leaving employment, mid-year changes, etc. But for the most part donor reports should reconcile back to the pledge reports. These are sent out quarterly around the same time as the checks. 

Please add EmployeeGiving@kingcounty.gov to your "safe" email list to ensure you receive all reports and notifications. 

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