ProjectDox

How to use ProjectDox

• Create User Account

  When you are ready to submit your application, your original materials will be submitted through MyBuildingPermit.com

  Visit our page that outlines How to submit permits - Building and land use for information on what applications are available based on your property and project type. 

  • When your application submittal has been accepted for screening, an email invitation will be sent to the applicant to upload plans into ProjectDox®. For new users, the invitation will contain a temporary password. Go ahead and use that link to open an account. OR
  • Click here to "Create New User Account". Enter your email address and temporary password and click the Login button. (The password is case sensitive.)
  • Complete the new account form. Enter a Username, valid Email Address, and Password. You MUST use the same email address you used for mybuildingpermit.com. This is how the system will recognize you. 

  NOTE: A valid email address is important, since it will be used by ProjectDox to send project confirmations and document upload tasks. Also, it will be used during the review process to alert you of any important tasks or changes to your application.

  The password must not contain special characters, must contain at least one numeric digit, one upper case letter, one lower case letter, and must have at least 8 characters. Click Create My Account to proceed.

• Verify Account

  • Once you have successfully created your account, you will receive an email with your verification code.
  • To activate your account, you will be required to click the link and enter your verification code.
• Log In

  After successful account creation and activation, you are ready to upload documents for your application. 

  • Login into ProjectDox® a second time (and every time after that); enter your username.  Use the email address saved during the initial account creation.   Enter your permanent password that you entered in your Profile page.
  • Click the Login button.

  NOTE: This feature requires that the user has logged in at least once and no longer has a temporary password. 

  If you ever forget your password, click on the Forgot Password? link. You will be prompted with your security question.

• Begin Using ProjectDox

  • Once you have successfully logged in, the system has various services to choose from. You can view the King County Supplemental User Guide for ProjectDox for more details and pictures on how to navigate the system. 
  • In ProjectDox is where you can access your active projects and upload documents, drawings, etc. Use this section to review and manage applications, (now called projects), that you have already submitted to King County. If you don't see your Building application listed, your emails might not match up
• File Standards

  Submitting your documents and drawings according to the file standards will help ensure a smoother submittal and review process. In ProjectDox: When uploading documents and plans to ProjectDox, please follow the file type, borders, and file naming conventions below.

  File Types

  ProjectDox only accepts drawings and documents in pdf format.

  Borders

  Each plan sheet uploaded in ProjectDox must leave a 3”x3” space lower right-hand corner of the plan sheet for a King County stamp of approval.

  File Naming Conventions – Drawings

  • ProjectDox automatically versions all plans/drawings that have the same name. This enables Avolve ProjectDox to compare resubmittals and changes with the corrections requested by the County.
  • File names should not include date or time stamps, so that ProjectDox can version the documents, as needed.
  • Avolve ProjectDox requires drawings to be named as follows:
    King-County-Record-Number_Sheet#_Plan-Type
  • Examples:
    DWEL24-9999 A1.01 First Floor Plan
    ADDC25-0000 S3.10 Foundation Details 

  Plan Type	Discipline Code
  Architectural	A
  Interior Design	ID or A
  Structural	S
  Plumbing	P or M
  Electrical	E
  Smoke Control	SC
  Mechanical	M
  Landscape	L
  Civil	C
  Life Safety	LS or A or G
  Survey	V
  Fire Protection	FP

  File Naming Conventions - Documents 

  File names should not include date or time stamps, so that ProjectDox can version the documents, as needed.

  • DWEL24-9999 Affidavit
  • BASC24-0000 Application
  • DWEL24-8888 Health District Approval
  • ADDC24-9999 Property Detail and Property Tax
  • DWEL25-7777 Legal Lot Certification
  • ADDC24-6666 Residential Drainage Review Checklist
  • DWEL24-1111 Residential Fire Access and Water Supply Checklist
  • ADDC25-0000 Sewer Availability Certificate
  • DWEL25-4444 Site Area Worksheet
  • ADDC24-0000 Supplementals Acknowledgements Res Building
  • SCHL24-2222 WA Energy Code Compliance Form
  • ADDC24-0000 Water Availability Certificate

  Splitting Plan Sets into Single Pages 

  Drawings/plan sets must be uploaded to Project Dox as single sheet PDF files. To convert a multi-sheet plan set PDF file into single sheet PDF files, we recommend the following three-step process:

  1. Renaming: Rename your master plan set file with the required King County naming convention, using the record number assigned to your application by King County
  2. Splitting Multi-Page: Split the multi-page, master PDF file into single sheet PDF files using the splitting function in whichever file editor/viewer software you use (e.g. Adobe Acrobat, Blue Beam).
  3. Renaming Individual Sheets: Rename the individual single sheet PDF files.

  See this document for our Splitting Plan Sets into Single Pages Quick Guide on how to complete this process or watch our video: King County Permitting - File Separation Tutorial. 

  The plan sets are now ready to upload to ProjectDox. All the files may be selected and uploaded in ProjectDox simultaneously. It is not necessary to upload each file separately.

• Complete Your Tasks & Respond to Comments

  • When managing an existing project, you will see a list of tasks you need to complete. Go ahead and complete your first task as soon as possible.
  • Be sure to make any necessary corrections and upload your new documents/complete tasks.
  • When you click on your project, you'll see tabs for tasks. ProjectDox enables customers and review staff to communicate within the application portal, including specific comments and responses.
  • Respondents enter text in the boxes on the right-hand side to reply to specific comments and hit Enter to submit.
  • You can follow the progress of your application and view/respond to important comments from staff in this reviews tab.
    
    

  Note: We strongly recommend you click the Watch Video links available to you throughout ProjectDox for specific tips and tricks for a smoother submittal process. These video clips are available specific to each task and embedded in the instructions by Avolve Software.